Terms & Conditions for Submission 2017

Terms & Conditions and Entry Guidelines

Key dates (all are subject to change)

Monday 9 January 2017: Entries and nominations open
Friday 27 January 2017 5pm (GMT) : Deadline for nominations
Friday 10 February 2017 5pm (GMT) : Deadline for submissions
Tuesday 14 March 2017 at the LBF- Shortlist announcement
Wednesday 10 May 2017: Award Ceremony in the Rooftop Club of Carmelite House.

Terms of Entry

The prize is open to any woman who has worked in the publishing industry in the UK & the Republic of Ireland for a maximum of seven years. ‘Publishing industry’ in this sense encompasses working in any function at an established publishing house, agenting, bookselling or working for a literary organisation.
Eligible candidates must be currently employed in publishing in the UK. Any time worked in publishing outside of the UK will count towards the seven-year limit.
However, part-time bookselling – for example while studying – and work experience will not count towards the seven-year limit.

Any applicants who are unsure whether they are eligible can email information@kimscottwalwyn.org for clarification.

There are two methods of entry to the Award:

A. Self-nomination
NOMINATIONS HAVE NOW CLOSED.

B. Via nomination from a person working in the industry
NOMINATIONS HAVE NOW CLOSED

Anyone who works in the publishing industry is invited to nominate up to two candidates (colleagues, employees or managers) for the Kim Scott Walwyn Prize.

If you wish to nominate someone please complete a nomination form for each candidate at http://www.kimscottwalwyn.org/nomination-form by 5pm (GMT) Friday 27 January 2017.
KSW will then contact all nominees by email by 5pm (GMT) Wednesday 1 February 2017 to invite them to enter the Prize by filling out an Entry form as in entry method A.

People who nominate a candidate for the Prize can choose whether they wish for their details to be shared with their nominee.

Nomination forms will not be sent to judges and entries via self-nomination and nomination will be judged equally.

Shortlisted candidates must be able to attend the Award Ceremony at their own cost on Wednesday 10 May in Central London.

Shortlisted candidates and the winner must be available for any media opportunities from March to June 2017.

The Publishing Training Centre staff members and SYP committee members are not eligible for entry.

Judging

This year’s judges are:

  • Denise Johnstone-Burt – Publisher, Walker Books (Co-chair of judges)
  • Catherine Clarke – Literary Agent and Managing Director, Felicity Bryan Associates (Co-chair of judges)
  • Professor Dame Hermione Lee CBE – biographer and President of Wolfson College, Oxford
  • A representatives of the Society of Young Publishers.
  • Peter McKay, Chief Executive of the Publishing Training Centre.
  • Rebecca Lewis-Oakes – 2015 Winner.

_________________________________________________________________

What are the judges looking for?

The judges are looking for the qualities that marked Kim’s own career and the careers of those she encouraged: excellence in any area of publishing and the ability to show initiative and creativity in their work.
The judges are looking for women with achievements already to their name – including achievements which are related to the industry but go beyond the normal day-to-day aspects of their employment – and women who show outstanding potential in their careers.

Some examples are given below of achievements and aspects of a woman’s career which the judges are keen to reward. These are however only examples and applicants can nominate themselves for other accomplishments.
Additionally, the Prize may be awarded not for a specific achievement, but rather for a combination of qualities and skills that mark a career as promising.

Example skills and achievements

 Agenting
– Talent spotting
– Guiding and encouraging authors
 Commissioning
– Talent spotting
– Launching and/or development of new publishing ideas, new series
– Pioneering work in developing new types of books for established or new markets
 Design
– Creative and fresh presentation which makes a new visual impact
– Innovative use of illustrative material
– Designing to make material more accessible or enjoyable for readers
 Digital
– Development of new media for delivery e.g. e-books, websites, apps, or enhanced editions
– Working with new media in an innovative way across all functions of publishing
 Editing
– Providing exceptional encouragement and guidance to authors
– Recognising new writing potential
– Developing an author’s work
 Entrepreneurial
– Demonstrating entrepreneurial flair e.g. launching a start up website, event, or company
 Marketing and PR
– Working with the media to gain consistent and high-profile coverage for a list
– Launching or developing a brand, author, or genre
– Innovative use of new techniques or media to reach readers and buyers, such as digital marketing campaigns and social networking
 Production
– Use of innovative techniques in pre-press or manufacture
– Opening up new channels of supply
 Sales and Rights
– Working with key accounts to provide a consistent and excellent service to retailers
– Developing or opening new sales channels or territories for a publisher or author
– Developing new sales techniques or materials

How to enter – Self-nomination

Online
Applicants for the Kim Scott Walwyn Prize 2017 should make their submission online by filling in the Entry Form at http://www.kimscottwalwyn.org/entry-form by 5pm (GMT) Friday 10 February 2017.

To complete the form, applicants will need to provide a short CV, a statement of achievement, a short statement outlining how they see the publishing industry in five years’ time and two supporting referee statements.
If applicants would like to provide any additional material to support their application, they can send an email with the documents attached to submissions@kimscottwalwyn.org with ‘KSW 2017 Application’ and their full name in the subject line.

Entries submitted online and supporting documents sent by email will receive an automated acknowledgement (please note that for email, this will be in reply to the first email sent to information@kimscottwalwyn.org only).

Postal
If applicants have any difficulties filling in the online Entry Form, they can request a Postal Entry Form by sending a Stamp Addressed Envelope to: Entry Form Request, Kim Scott Walwyn Prize 2017, The Publishing Training Centre, 6 Bell Yard, London WC2A 2JR

To complete the form, applicants will need to provide a short CV, a statement of achievement, a short statement outlining how they see the publishing industry in five years’ time and two supporting referee statements.
Once applicants have filled in the form, they should send it by 5pm (GMT) Friday 10 February 2017, in the post, with any additional material to support their application, to Kim Scott Walwyn Prize 2017, The Publishing Training Centre, 6 Bell Yard, London WC2A 2JR. There will be no acknowledgement of receipt for entries submitted by post.

The deadline for receiving online & postal entries is 5pm (GMT) Friday 10 February 2017

Via nomination from a person working in the industry

Anyone working in the publishing industry can nominate up to two candidates for the Kim Scott Walwyn Prize 2017, by filling in a Nomination Form for each candidate online at http://www.kimscottwalwyn.org/entry-form

KSW will then contact all nominees by email by 5pm (GMT) Wednesday 1 February 2015 to invite them to enter the Prize by filling in an Entry Form at http://www.kimscottwalwyn.org/entry-form by 5pm (GMT) Friday 10 February 2017.

The deadline for receiving nominations is 5pm (GMT) Friday 27 January 2017

Prize queries and updates

Any queries about the Prize should be directed to info@kimscottwalwyn.org or on +44 (0) 20 8874 2718 .

Keep up-to-date with the Prize at http://www.kimscottwalwyn.org or by following @KSWPrize on Twitter.

Download the terms and conditions of the award here